What is the AI Payroll Agent?
The AI Payroll Agent is a built-in review tool that scans your payroll run and expense claims before anything is approved. It checks every line item automatically and flags anything that looks off, so you can investigate before payments go out.
It works directly inside your existing approval flow on the Items to Review page. There is nothing new to open and no extra steps to take.
How does it work?
When you are reviewing a payroll cycle or expense batch, click "Run Payroll Agent" on your Items to Review page. It scans everything in the cycle and returns a count of issues found, for example "9 issues found."
Each item is flagged inline under an AI Insights section. Every flag includes a plain-language description of what triggered it so you know exactly what to look at. From there you can approve the item, decline it, or investigate further. Once you have reviewed a flagged item you can acknowledge or dismiss it before the cycle advances.
The agent does not make decisions on your behalf. It flags, you decide.
What does it check?
Payroll
A payment that is more than 10% above the employee's contracted salary
A milestone payment significantly above the contractor's prior milestone history
A PAYG payment that deviates from the person's 6-month baseline
A large bonus or commission with no contract basis or prior history on record
A commission payment well above what the employee normally earns
An EOR adjustment that looks like a one-time cost rather than a recurring item
An employee with prior payment history who has no payment recorded this cycle
A first-ever payment on a new contract (informational, low severity)
Expenses
A claim where the amount submitted does not match the receipt
A receipt dated more than 31 days before the submission date
A receipt that is future-dated relative to the submission date
A claim submitted with no receipt attached
An expense filed under a category that does not match the purchase
When should I use it?
Run the agent at the start of every payroll review, before you begin approving line items. This gives you a clear picture of where to focus and means nothing high risk gets approved by default.
It is especially useful when:
You are reviewing a large cycle with many line items across multiple countries or contract types
You have contractors or employees appearing in payroll for the first time
You are approving a large batch of expense claims ahead of month-end close
You want a second layer of review before a cycle closes
How do I access it?
The AI Payroll Agent is available inside your approval flow on the Items to Review page. You will need approval policies set up on your account to access it. If you have not set these up yet, you can do so in a few minutes from your settings page.
If you are unsure whether approval policies are enabled, contact your RemotePass account manager or reach out to our support team.
Does the agent make any decisions automatically?
No. The agent flags items for your review and provides a reason for each flag. Every decision to approve, decline, or investigate sits with you. Nothing is approved or held automatically.
What if I disagree with a flag?
That is completely fine. If you review a flagged item and are satisfied it is correct, you can acknowledge it and approve as normal. You are always in control of the final decision.