RemotePass supports Global Payroll for Direct Employees in countries where payroll calculations are not fully automated. RemotePass's payroll team reviews the Gross-to-Net figures and uploads the results. You validate and mark payroll as paid.
Note: For UAE and KSA entities, payroll is calculated automatically. See How to Manage Global Payroll for Direct Employees for that flow.
Global Payroll Page
You'll find a "Payroll" icon in your sidebar navigation. This is where you manage payroll by entity, with two main views:
Regular Cycles: Shows regular monthly payroll status
Off-Cycle Periods: Shows payroll processed outside the regular cycle
Clicking on an entity opens detailed payroll calculations, employee breakdowns, and actions.
🏢 Step 1: Add Your Entity and Employees
Go to Company Settings > Company Info
Click Add New
Fill out:
Company name, type, and address
Country
Registration number
Payroll date
Jurisdiction
Any other required information
Onboard your direct employees under the new entity.
📆 Step 2: Monthly Payroll Process
Once your entity and employees are set up, navigate to Global Payroll.
Each payroll cycle follows this flow:
Pending Submission → Pending Calculation → Pending Validation → Validated → Completed → Marked as Paid
🔄 Payroll Statuses
Status | What it Means | Available Actions |
Pending Submission | Gross payroll is ready. Review and adjust before submitting. | ✔ View ✔ Adjust payments ✔ Submit Payroll for Calculation |
Pending Calculation | RemotePass payroll team is calculating Gross-to-Net figures. | ✔ View ✔ Modify Payroll (cancels calculation) |
Pending Validation | G2N results have been uploaded. Review before validating. | ✔ View ✔ Download G2N + Variance reports ✔ Validate ✔ Modify |
Validated | You have approved the payroll. RemotePass is generating statutory reports and payslips. | ✔ View ✔ Download G2N reports |
Completed | All reports are ready. You can now mark payroll as paid. | ✔ View ✔ Download all reports ✔ Mark as Paid |
Marked as Paid | Payment has been recorded externally. | ✔ View ✔ Download reports ✔ Download payslips (no further edits) |
📝 Submit Payroll for Calculation
Navigate to Global Payroll and click the entity
Review the employees included in the cycle
Edit individual employee details if needed — additions, deductions, or expenses
Click Submit Payroll for Calculation
Confirm in the modal
Any payroll adjustment (addition/deduction, expense) must be updated from each worker's payments details page.
⏳ While Payroll Is Being Calculated
Once you submit, the cycle moves to Pending Calculation. RemotePass's payroll team processes your G2N figures. You can't make adjustments during this stage. Once the calculation is complete, totals and reports will be available.
If you need to make changes:
Click Modify Payroll — this cancels the calculation and returns the cycle to Pending Submission
✅ Step 5: Validating Payroll
When status = Pending Validation, RemotePass has uploaded the G2N results. Net values are now available alongside gross amounts.
Review the payroll breakdown per employee
Download the G2N report and Variance report for review
Click Validate to approve
Payroll is validated for employees marked as included. Remaining workers' payments are not part of the cycle.
If adjustments are needed before validating, click Modify — status reverts to Pending Submission
Once you click Validate, you cannot modify payroll anymore.
✔️ Completing Payroll
Once you validate, RemotePass generates the statutory reports and payslips. The cycle moves to Completed automatically — no action required from you.
When status = Completed:
All reports are available to download
You can now mark payroll as paid
💰 Marking Payroll as Paid
Once the cycle is Completed and you've externally paid salary and contributions:
Click Mark as Paid
Enter the Payment Date
No changes are allowed after payroll is marked as Paid.
📥 Downloading Payroll Reports
Reports become available progressively as the cycle advances:
Available from | Reports |
Pending Submission | G2N report (gross amounts only) |
Pending Validation | G2N report (with net values) + Variance report |
Completed | Statutory reports + Payslips |
Marked as Paid | G2N report + Statutory reports + Payslips |
📊 Payroll Breakdown
On the entity's payroll details page, you'll see a table with key columns:
Column | Description |
Total Cost | Gross Pay + ER Contributions + Expenses |
Gross Pay | Base + Allowances + Additions - Deductions |
Net Pay | Gross Pay - EE Contributions |
Base Pay | Contract base gross salary |
Allowance | Housing, transport, or other recurring allowances |
Expenses | Approved expenses for the month |
Additions | Commissions, bonuses, or other additions |
Deductions | Salary deductions |
Employee Contributions | Contributions to be paid from the Employee side |
Employer Contributions | Contributions to be paid from the Employer side |